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Best Practice Guide to Government Procurement

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Decree Law sets out the procurement processes which must be carried out by government officers when purchasing goods, services or works on behalf of the Government of Timor-Leste.

The Ministry of Finance has developed a series of guides outlining the process and required documentation.

Steps in the Procurement Process

1. Strategic Procurement Planning
2. Tender Specification Writing
3. Tender Processes and Tender Documents
4. Tender Bid Evaluation
5. Post‐tender Negotiations
6. Establishing Contracts
7. Managing Contracts
8. Annual Procurement Report
9. Suppliers Registry
10. Decentralisation and Accreditation

Further information

  • 1 Strategic Procurement Planning

    Strategic planning helps establish a structure or framework to ensure costs are minimised and delivery is certain, with minimal risk. This increases the chance of success of a procurement project. Best Practice Guide 1: Strategic Procurement Planning ... continue reading »

  • 2 Tender Specification Writing

    A specification is a document that clearly, accurately and completely describes in detail what the government needs to purchase. A clear, accurate and complete specification is the foundation of any purchase of goods, services (including consultancie ... continue reading »

  • 3 Tender Processes and Tender Documents

    When procuring on behalf of the Government of Timor-Leste, you must understand the different tender processes and when and how to use them. This is set out in Decree Law. Best Practice Guide 3: Tender Processes and Tender Documents Key information ... continue reading »

  • 4 Tender Bid Evaluation

    An assessment of the best net overall outcome for government is to take account of all relevant ‘whole of life’ costs and benefits: that is the full cost of each good, service, or works over its expected useful life – not just at time of p ... continue reading »

  • 5 Post-tender Negotiations

    Post-tender negotiations should be considered an important part of a purchasing strategy in government procurements of high value. The aim of post-tender negotiations is to get the best outcome and commercial arrangements for the government. Negotia ... continue reading »

  • 6 Establishing Contracts

    Public contracts need to be drafted with a view to promoting the best value for Government. Best Practice Guide 6: Establishing Contracts Key documents Ministry of Finance has developed a series of guides on the procurement process and required docu ... continue reading »

  • 7 Managing Contracts

    After a contract has been established, the contract needs to be managed throughout the contract term. An appointed contract manager should ensure that a contractor fulfils contract obligations and liabilities. The manager is also responsible for ens ... continue reading »

  • 8 Annual Procurement Report

    Procurement Decree Law requires government procurement information and data to be gathered, analysed and reported on annually by each Ministry and government agency, to the Ministry of Finance’s Procurement Service. Reporting requirements vary ... continue reading »

  • 9 Suppliers Registry

    Procurement Law states that the Ministry of Finance’s Procurement Service will maintain a central Suppliers Registry that lists the current supplier details and the procurement contracts, both current and past, which suppliers are associated ... continue reading »

  • 10 Decentralisation and Accreditation

    Procurement Law outlines a process of decentralisation and accreditation of procurement processes in which Government Ministries are now authorised to take responsibility for their own purchases. Accreditation is the process of enabling or authorisi ... continue reading »