• 3 Tender Processes and Tender Documents

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3 Tender Processes and Tender Documents

When procuring on behalf of the Government of Timor-Leste, you must understand the different tender processes and when and how to use them. This is set out in Decree Law.

Best Practice Guide 3: Tender Processes and Tender Documents

Key information

Ministry of Finance has developed a series of guides on the procurement process and required documentation for government officers who purchase goods, services or works on behalf of the Government of Timor-Leste.

The Best Practice Guide 3: Tender Processes and Tender Documents summarises the key tender processes and how to carry them out.

The key tender processes are:

  • Request for quotes
  • Public tendering
  • National public tenders
  • International public tender
  • Limited tender by pre-qualification
  • Restricted tenders
  • Procedure by negotiation, and
  • Procurement by sole sourcing and standing offer agreement.

Documents

The Guide also includes key documents for this step of the procurement process:

  • Procurement Conduct Checklist (Annex A)
  • Simple Request for Quotation (RFQ): Goods and Related services (Annex B)
  • Simple Request for Quotation (RFQ): Works (Annex C)
  • Simple Request for Quotation (RFQ): Consulting Services (Annex D)
  • Invitation to Bid (ITB): Goods and Related Services (Annex E)
  • Invitation to Bid (ITB): Medium Works (Annex F)
  • Request for Proposals(RFP): Consulting Services (Sample only) (Annex G)
  • Certificate of Exemption (Annex H)
  • Letter to successful tenderer (Annex I), and
  • Letter to unsuccessful tenderer (Annex J).